KCD Valencia Organizer Roles

This document describes the core organizer roles for KCD Valencia and the responsibilities owned by each.

Finance Role

Owns the finances of KCD Valencia.

• Creating and maintaining the event budget
• Communicating with the fiscal sponsor
• Tracking the current state of the account.

Session Role

Owns speaker selection and communication.

• Setting up Sessionize with the Call for Proposals (CFP)
• Reviewing and selecting sessions with the program committee
• All communication with speakers, from CFP through the event.

Marketing Role

Owns marketing and promotion of KCD Valencia.

• Managing social media accounts and posts
• Creating promotional materials and graphics
• Coordinating with media partners
• Writing and distributing event announcements

Venue Role

Owns venue selection and logistics.

• Sourcing and negotiating with venue providers
• Coordinating catering and on-site logistics
• Managing AV and technical setup requirements
• Ensuring accessibility and safety compliance

Sponsor Role

Owns sponsor acquisition and relationships.

• Identifying and reaching out to potential sponsors
• Managing sponsorship packages and agreements
• Ensuring sponsor deliverables are fulfilled
• Maintaining ongoing sponsor relationships

Volunteer Role

Owns volunteer recruitment and coordination.

• Recruiting and onboarding volunteers
• Scheduling volunteer shifts for the event
• Providing volunteer training and instructions
• Coordinating day-of volunteer logistics